Booking arrangements for Hillside for outside use during COVID-19 pandemic.
As our Training room is used as a Scout hut, this is not bookable.
Sections can book Hillside for outside use but must have completed the necessary RA for the activity they plan to do while at the site and it has been approved by Daniel Peek.
The grounds of Hillside are now divided up into 3 areas to allow a maximum of 3 ‘ bubbles’ of 15 beavers/cubs/scouts/explorers plus leaders to meet at the site at any one time, with a minimum of 25m between each group. (This is in line with Scout regulations)
The three areas are shown on the map with access for car parking
|Zone 1 The forested area and altar fires and grass area to the West by the road. Car park access is the main car park|
|Zone 2 The forested area and altar fires with grass area shown to the North by the buildingsCar park access by Mackley’s car park. Liaise with booking secretary re collection of key for the gate.|
|Zone 3 The forested area and altar fires and grass area to the East Car park access is the main car park|
To facilitate parking:
- if Zone 1 is booked, they are to ask parents to use the main car park for drop off / pick up
- if Zone 2 is booked they are to ask parents to use Mackley’s car park for drop off / pick up ( and arrange collection of key to Mackleys)
- if Zone 3 is booked they are to liaise with those using Zone 1 to arrange drop off / pick up times that are different to those using Zone 1
Leaders should also follow this plan for parking as well to stop the main car park filling up with leaders’ cars
For access to water (which should only be by leaders):
- if Zone 1 is used, they are to use the water taps at the top of the field by the main car park
- If zone 2 is used, they are to use the water tap at the side of the main building
- If Zone 3 is used, they are to use the water taps at the bottom of the field
For access to toilets, a key is available in the key box , to the right of the entrance doors of the Main building . The male leaders’ toilet and the female leaders toilets can be used by adults however the following needs to be observed:
- Leaders should encourage their sections to make sure they go to the loo before they come to reduce the need.
- If young people need to go, to prevent a constant stream of users mixing bubbles at the toilets, leaders need to check if any other young person in their group needs to go and accompany them to the toilet and then clean afterwards using anti-viral spray provided in the toilets.
- Whichever group is last to leave the site, leaders’ must ensure that the toilets are cleaned and locked and the key is returned to the key box
- If all 2 or more zones are booked, groups using the site, (which the booking secretary will make people aware when booking) are to liaise with each other over the use of the toilets since some users’ times may overlap.
The codes for gate entry and key box will be told to the leaders who book and it is the responsibility of leaders to ensure these are not disclosed to others and they ensure that they are not left on the combination locks for others to see.
If planning to make fire, although there is wood on the wood pile, leaders should accompany groups to collect this to stop any bubbles mixing by the wood pile. Ideally leaders should get young people to collect wood from their forested areas or leaders bring a supply of wood. Fires should also be fully extinguished before groups leave.
Use of QR codes. Not applicable for outdoors.
Leaders are also reminded that their sections should also observe social distancing rules while outside.
When booking please state :
- Zone you wish to use
- Times you wish to use the zone
Contact details of person booking necessary for track and trace and to liaise with other users if other zones are being used by other groups